Artificial Intelligence in leadership is no longer just a trend – it’s fundamentally changing how we work. In my leadership seminars, one question comes up repeatedly: When is using AI meaningful – and what should you pay attention to? The answers are as varied as the participants themselves. While some leaders already use AI tools routinely, others still view the topic with skepticism or uncertainty.
What is often overlooked is this: Especially in times of skilled labor shortages and increasing time pressure, the intelligent use of AI offers genuine relief – provided you know how to use it correctly.
In this article, I will show you, as a leader, how to draw concrete advantages from Artificial Intelligence, introduce practical tools, and name the most important challenges you should keep in mind.
4 Concrete Ways Artificial Intelligence Can Support You as a Leader
1. Communicate More Clearly – with Emails, Feedback, and Presentations
Communication is one of the most important – and demanding – tasks in leadership. Not every leader finds good communication easy. Whether writing feedback, preparing strategic emails, or developing compelling presentations: AI can noticeably relieve you in these areas.
Practical Tips:
- You want to give feedback to an employee but can’t find the right words? Input your thoughts into ChatGPT and ask for an appreciative, clear formulation.
- You are explaining complex relationships in a presentation and want to ensure everyone understands them? AI helps you express content more precisely and understandably.
- You work with international teams? AI-powered translations convey your message quickly into the desired language – including cultural nuance.
- 💡 Also interesting: Have the AI show you alternative perspectives or improvement potentials – e.g., with prompts like “What could weaken my argument?” or “How does this message come across from my counterpart’s point of view?”
Tool Tip: Grammarly assists you in writing emails and reports with professional language – including corrections and style suggestions.
2. Improve Decisions – Through Rapid Analyses and New Perspectives
Leaders who want to make informed decisions need good data. But often, there’s no time for in-depth analysis – this is where AI comes in.
Practical Examples:
- You conduct a mood survey in your team and receive numerous free-text answers? AI recognizes recurring themes, consolidates statements, and provides you with a structured evaluation.
- You want to know how a specific market segment is developing? With tools like Perplexity AI, you can find relevant studies and data sources in record time.
3. Save Time Through Automation – Delegate Routines Intelligently
Many leaders spend a lot of time on organizational tasks that could be solved more efficiently.
Concrete Application Possibilities:
- You regularly plan meetings? AI tools automatically create agendas tailored to the topic and participants.
- You send out internal updates or newsletters? Use tools like [consider adapting to a known tool like Canva] to visually prepare and share content quickly.
- In workshops or brainstorming sessions, Miro AI helps you visualize ideas and structure discussions purposefully.
A particularly exciting tool for many leaders is Microsoft Copilot. It is seamlessly integrated into applications like Word, Excel, Outlook, or Teams – right where you work every day. Copilot assists you, for example, in creating meeting notes, automatically capturing tasks from emails, or performing complex data analyses in Excel – all without technical knowledge.
Copilot also saves you a lot of time when retrieving information: you can simply ask it “What did I last discuss with Mr. Müller?” or “Show me all open points from my last conversation with the sales team” – and you immediately get relevant results from your emails, chats, and documents. For leaders, this means: less searching, more overview, and better preparation for what’s essential.
Copilot is particularly powerful in combination with Microsoft Teams – for example, through summaries of longer conversations or automatically highlighting to-dos after a meeting.
4. Improve Team Processes – Work Together More Efficiently
Not only you, but your entire team can benefit from Artificial Intelligence.
Examples:
- Automatically transcribe meeting minutes? With tools like Otter.ai, this is no longer a problem – your team can focus entirely on the conversation.
- With Trello AI, tasks can be prioritized, bottlenecks identified, and projects better managed – ideal for agile teams.
What You Should Pay Attention to When Using AI
As helpful as AI tools are, responsible handling is equally important – especially in daily leadership.
1. Don’t Forget Data Protection
Many AI tools store user inputs. Therefore, do not use them for sensitive data and pay attention to GDPR-compliant providers. Check in advance how the respective tool handles information.
2. Fact-Checking Remains Mandatory
AI models like ChatGPT can provide false information or misrepresent contexts. Therefore, never rely blindly on the results – check sources by consciously asking for them and verifying their existence and credibility. For important decisions, always compare multiple perspectives.
3. Human Intuition Remains Irreplaceable
AI does not recognize nuances, moods, or political dynamics within organizations. Especially with sensitive topics or difficult decisions, your personal experience is crucial – or the exchange with other leaders. Therefore, always question the results generated by AI and, if necessary, discuss the relevant topic with more experienced leaders or employees.
Conclusion: Artificial Intelligence as a Tool for Modern Leadership
Artificial Intelligence does not replace a leader. But it can help you handle your tasks faster, more clearly, and in a more structured way. If you learn to use AI purposefully, you gain time – for what truly matters: leadership with foresight, empathy, and responsibility.
👉 Would you like to exchange ideas with other leaders on these topics and try out specific tools? Then feel free to join my next online seminar for leaders – I look forward to the dialogue with you.
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